SHP HR Coordinator in Longwood, FL at Sears

Date Posted: 7/23/2020

Job Snapshot

  • Employee Type:
  • Location:
    Longwood, FL
  • Date Posted:
  • Job ID:

Job Description

Req/Job ID: 998331BR
Employing Entity: Transform SR Home Improvement Products LLC
Employment Category: Regular, Part-time
Job Function: Human Resources
Store ID: 24025: Sears Corporate Longwood FL

Human Resources Coordinator
This position is part-time
The Human Resources Coordinator is responsible for processing all pre-employment and employee lifecycle changes to ensure there is an accurate employee record in PeopleSoft and in the associate's scanned HR personnel file. Onboarding processes include: offer letter creation, running pre-employment, theft screens, background checks, drug screens and motor vehicle reports for all new hires. Responsible for running checks for incumbents who require these due to promotion or demotion. In addition, the coordinator is responsible for updating internal databases containing background check results in order to ensure our metrics are being met and the business is in compliance with both Transform and federal guidelines.

Job Duties/Responsibilities:
  • Administers the pre-employment, theft checks, drug screens (DS), criminal background checks (CBC) and motor vehicle reports (MVR) processes via the On-Boarding system. Monitors and reviews 5-day cycle time target adherence, communication with hiring manager and field Human Resources (HR) representative to obtain missing information and provide applicant’s hiring status
  • Processes CBC/MVR for internal candidates transferring into a “Select Position” and follow internal Standard Operating Procedure to ensure that correct process is followed
  • Acts as the primary liaison between hiring managers, applicants, third party vendors, BrassRing Support, company evaluators and the Legal Department for pre-employment activities
  • Audits pre-employment data to identify compliance issues that need to be brought to the attention of HR management and appropriate corporate/field management to drive improvement and accountability and communicate info
  • Sends correspondence regarding unfavorable results to applicants and contingent hires regarding background check
  • Creates electronic employee personnel file in HR Scanning. Maintains both pre-employment and “Select Position” related documents in the electronic personnel file
  • Develops and implements revisions to existing processes in an effort to constantly improve the efficiency of compliance efforts
  • Responds to general benefit inquiries and be able to refer the associate to the appropriate contact on complex matters that cannot be addressed by this office
  • Completes reports weekly which provide notification to management regarding pre-employment candidate status. Communicates delays of 7 days or more via weekly report and provides verbal follow up for complex delays
  • Follows up with vendors/evaluators frequently to obtain status updates on delayed pre-employment results. Escalates these matters to HR management as necessary
  • Inputs data related to salaried absences and provide assistance to associates and managers regarding attendance records. Forwards absence reports to management on a monthly basis
  • Creates and updates flow charts, reports and other documents related to pre-employment functions as needed
  • Maintains strict confidentiality of all data and information administered under these programs
  • Maintains an excellent attendance record
  • Ensures dedication to truly understanding customers’ needs and exceeding their expectations
  • Maintains personnel confidentiality at all times
  • Performs other duties or assignments as needed

Job Requirements

Requirements (Skills and Education):
  • HS Graduate or Equivalent Years of Related Experience: 3-4 Years
  • License/Certificate Required: No
  • Driver's License Required: No
  • Travel Requirements: None
  • Age Requirement: 18+
  • Highly proficient skill in use of Microsoft Word, Outlook and Excel.
  • Skill in the use of PeopleSoft helpful
  • Ability to exercise judgment and/or discretion in making independent decisions for the department
  • Ability to maintain strict confidentiality of all data and information administered in the Human Resources department
  • Ability to establish and manage shifting priorities, multiple tasks and meet deadlines
  • Ability to working in a fast paced environment and process a high volume of work with strong attention to detail
  • Effective verbal and written communication and interpersonal skills
  • Customer service skills (with both internal and external clients)
  • Some college preferred
  • Experience working in an HR Department strongly preferred