AP/AR & Collections Specialist-Columbus, OH in Columbus, OH at Sears

Date Posted: 11/27/2021

Job Snapshot

  • Employee Type:
  • Location:
    Columbus, OH
  • Date Posted:
  • Job ID:

Job Description

Req/Job ID: 1007312BR
Employing Entity: Transform SR LLC
Employment Category: Regular, Full-time
Job Function: Finance/Accounting
Store ID: 25016: Sears Corp. Columbus OH


The SHBF Accounts Receivable/Accounts Payable Collections Specialist is responsible for the daily invoicing, processing, and collection of franchisee accounts receivable, including primary communication with franchisees regarding billing and A/R issues. The position will perform all accounts payable functions for the corporate office and branch locations utilizing local Accounting software. The position will manage the corporate and branch inventory and purchasing functions. In addition, the position will manage the A/R collection-related responsibilities, including gathering/providing missing information, reconciling data from multiple sources (internal and external) to identify discrepancies and their root cause(s) and then prosing a solution.

JOB SCOPE: Responsible for managing accounts and notes receivable in excess of $4 million from 100+ franchisees, and managing accounts payable and purchasing for corporate office and three branch locations.

  • Develops and implements franchisee invoicing processes using data from numerous internal and external data sources, through proprietary Vendor Workbench system and individual invoices. Processes payments, credit memos, and daily/monthly adjustments and ensures correct accounting.
  • Owns the collection of accounts and notes receivable through pro-active communication and dispute resolution with franchisees. Partners with franchisees to identify errors and independently make corrections. This includes negotiating agreements with franchisees regarding amounts and timing of payments. Act as primary point of contact with franchisees regarding billing and accounts receivable questions and issues. Responsible for first line resolution of financial issues such as unreported jobs and payment discrepancies, working with minimal direction and supervision. Responsible for drafting documentation for any formal payment agreements, such as longer-term refinance agreements, and then executing collection actions under such an agreement.
  • Performs all Accounts Payable functions, including coding invoices to proper account number for payment, processing of invoices into local accounting software program, researching past due invoices/balances, preparing vendor payments and advising vendors of payment status. Prepares month-end journal entries to upload local accounting transactions into corporate general ledger
  • Manages corporate and branch inventory, including updating inventory items and pricing in accounting software, coordinating with branch managers to reconcile changes in inventory, and preparing journal entries to recognize monthly inventory-related expense.
  • Manages the purchasing function for corporate and branch locations. Ensures that sufficient levels of corporate inventory are maintained to support franchise system needs and initiate Purchase Orders to replenish inventory as needed. Manages all aspects of inventory sales to franchisees, including invoicing, accounting, and shipping
  • Reconciles daily data from National Product Services, STL0, Service Titan, and other data sources in order to ensure accurate accounting of revenue and accounts receivable. Researches root causes of any identified discrepancies
  • Develops and facilitates franchise training which includes updating training manual and the initial training of new franchise owners on payment information, resolving questions on credit card processing, as well as helping franchise owners understand internal and external reporting
  • Maintains and reports on the accounts receivable trial balance to Franchise and Home Services senior and financial management. Ensures that cash and sales transactions are posted accurately and timely. Reconciles designated balance sheet accounts monthly to ensure accuracy and proper match of revenue and expense
  • Manages the franchise owner merchant set-up process, including conducting progression tracking and assists franchise owners with bank account and address changes. Coordinates with other internal departments to ensure owners are set up properly for sales reporting and credit card processing.

Job Requirements

  • Bachelors Degree
  • 3-4 years of related experience
  • 18 years of age or older
  • Proficient skill in the use of all Microsoft Office programs, especially Excel
  • Knowledge of day-to-day Accounting operations, monthly closings, and financial reporting
  • Proficient skill in the use of accounting systems.
  • Ability to maintain a high-level of confidentiality
  • Ability to develop and maintain positive relations with Franchisees, Vendors, and Associates, and to assist a wide range of individuals in a variety of functions and levels
  • Ability to reconcile data from multiple sources and identify any discrepancies Page 1 of 2
  • Exceptional verbal and written communication skill
  • Ability to work in strict time constraints
  • Ability to work independently without close supervision
  • Knowledge of general office practices and procedures.
  • Proficient skill in the use of QuickBooks accounting software



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